The following list outlines the general Sequence of Events during a disaster.
This sequence may vary based on the circumstances of the disaster.
† Disaster occurs
† Local response – emergency operations center activation - declaration of state of emergency
† Continue emergency work – maintain records (labor, equipment, materials, and contracts)
† Compile initial estimated damage. Report to State emergency management agency
† Evaluate needs and request State/Federal assistance
† Federal/State survey of need – Preliminary Damage Assessment
† Governor’s request for Federal assistance
† Presidential declaration
† Designate applicant’s agent
† Attend Applicants’ Briefing and submit a Request for Public Assistance
† Attend Kickoff Meeting with Public Assistance Coordination (PAC) Crew Leader – discuss project formulation
† Prepare Project Worksheets – work with the PAC Crew Leader
† Address applicable Special Considerations (floodplain management, insurance, hazard mitigation and compliance with environmental and historic preservation laws)
† Complete application for Federal funds
† Maintain required documentation (labor, equipment, materials, and contracts)
† Receive payment of small projects - for Federal share and possibly State share
† Complete approved disaster work within time allowed
† Request final inspections
† Submit documents for final inspection, program review, and close-out
† Receive reimbursement – final payment on large projects
† Keep all documentation for 3 years from date of final Financial Status Report, or follow State and applicant record retention policies if they require retention beyond 3 years