Appeal Timeliness

Appeal Timeliness

HEADNOTES

CONCLUSION

On June 1, 2011, severe storms and tornadoes caused damage to the Applicant’s Cathedral High School and St. Michael’s Academy (Facilities). FEMA prepared Project Worksheets (PWs) 251, 252, 253, 254, 255, 256, 257, 258, 264, 268, 271, 272, 276, and 277 to address emergency work and permanent work for the Applicant’s Facilities. Those PWs also included DAC for contractor labor and travel expenses associated with grant administration services the Applicant received from Witt O’Brien’s LLC (Witt), which the Applicant procured by executing a purchase order through the Houston-Galveston Area Council of Governments’ (HGAC) cooperative purchasing program. On January 6, 2016, FEMA notified the Applicant of its decision to disallow DAC for claimed travel expenses because they were indirect costs prorated across multiple PWs. FEMA also found the Applicant did not comply with the Federal procurement requirements in its procurement of Witt’s services. As an enforcement action to remedy the noncompliance, FEMA determined reasonable costs based on the rates Witt charged under its contract with the State of Vermont for similar services, and reduced each project’s eligible amount accordingly. On first appeal, the Applicant challenged FEMA’s (1) decision to disallow DAC claimed for prorated travel expenses, (2) finding of procurement noncompliance, and (3) the enforcement action it took as a remedy for the noncompliance. FEMA denied the appeals because the Applicant did not demonstrate that its DAC claimed for travel expenses could be directly tied to each respective PW, nor did it establish that it complied with Federal procurement requirements in procuring Witt’s services. The Applicant appealed FEMA’s first appeal decisions. The Grantee attempted to transmit the second appeals to FEMA 67 days after it received them from the Applicant, but the transmission failed. On August 7, 2017, FEMA received the Grantee’s hardcopy transmission of the appeals 73 days after the Grantee received the appeals from the Applicant. Authorities Stafford Act § 423(a). 44 C.F.R. § 206.206(c)(2). Dep’t. of Transp., FEMA-4068-DR-FL, at 3 (Aug. 5, 2016). Headnotes Per 44 C.F.R. § 206.206(c)(2), a grantee must review and forward an applicant’s appeal to FEMA within 60 days of receipt. The Grantee received the Applicant’s second appeals on May 26, 2017. On August 1, 2017 (i.e., 67 days after receiving the Applicant’s transmittal), the Grantee attempted to transmit the Applicant’s second appeals to FEMA by email with a letter dated July 31, 2017, but the transmission failed. FEMA received the Grantee’s hardcopy transmission of the appeals on August 7, 2017, 73 days after the Grantee received the appeals from the Applicant. The Grantee forwarded the second appeals beyond the 60-day timeframe required under 44 C.F.R. § 206.206(c)(2), thus the appeals are untimely.

AUTHORITIES

Appeal Timeliness