FEMA PA Position Assists

FEMA Position Assists

The Position Assist Series provides guidance to Federal Emergency Management Agency (FEMA) Public Assistance (PA) staff on the PA Grant delivery process. The Position Assist Series is designed to explain by JFO and CRC position, when and how staff work in the four phases of the PA delivery process.

  • EHP Advisor Position Assist
  • The EHP Advisor (EHAD) advises the Federal Coordinating Officer (FCO) and other senior leadership on complex EHP issues, and their possible paths to resolution, associated with all disaster operations. The EHAD provides guidance on legal compliance of PA activities with EHP requirements, works with State, Tribal, and Federal partners to resolve compliance issues, and ensures FEMA addresses EHP consultation responsibilities under all applicable EHP laws, regulations, and EOs. Throughout the PA program delivery process, the EHAD provides technical expertise, advice and counsel to EHP staff, Mitigation staff, PA staff, and Applicants in order to ensure proper stewardship of historic properties and the environment.
  • Document   Last Updated: April 4th, 2018 8:11 AM CDT
  • EHP Manager Position Assist
  • The EHMG supervises EHP staff assigned to the disaster event, manages the dissemination of EHP information, and manages the EHP compliance review process. The EHMG works closely with the EHP Advisor (EHAD), who advises the Federal Coordinating Officer (FCO) and other senior leadership on complex EHP issues, and their possible paths to resolution, associated with all disaster operations. The EHAD provides guidance on compliance of PA activities with EHP requirements, works with State, Tribal, and Federal partners to resolve compliance issues, and ensures FEMA addresses EHP consultation responsibilities under Federal requirements.
  • Document   Last Updated: April 4th, 2018 8:12 AM CDT
  • EHP Specialist Position Assist
  • EHP Specialists in the Field/Joint Field Office (JFO) focus on providing technical assistance to PA staff, Recipients (State, Tribal Governments) and Applicants in order to identify EHP compliance considerations that may be applicable to an Applicant’s recovery actions. The EHP Specialist integrates the protection and enhancement of environmental, historic, and cultural resources into the FEMA PA Program by ensuring that FEMA actions comply with Federal EHP laws and Executive Orders (EO).
  • Document   Last Updated: April 4th, 2018 8:13 AM CDT
  • Hazard Mitigation Branch Management Position Assist
  • Hazard Mitigation Branch Management Position Assist
  • Document   Last Updated: April 4th, 2018 8:14 AM CDT
  • Hazard Mitigation 406 Specialist Position Assist
  • HM 406 Specialists focus on providing technical assistance to Public Assistance (PA) staff, Recipients (State, Territorial, and Tribal Governments) and Applicants in order to identify mitigation actions that will enhance an eligible facility’s ability to resist similar damage in future events. The HM Cadre has several options for supporting 406 in the field when resources are short, including deployment of Hazards Performance and Analysis (HPA) Specialist or Technical Specialist, Engineering and Architect Specialist or Technical Specialist, 406 Technical Specialist and those who carry the specialty of HM 406 Mitigation. From here going forward in this document, “406 Specialist” will be used to represent all options.
  • Document   Last Updated: April 4th, 2018 8:15 AM CDT
  • Operations Support Task Force Leader Position Assist
  • Operations Support Task Force Leaders (OS TFLs) are responsible for managing and mentoring the Operations Support staff in the JFO. OS TFLs ensure that the day to day administrative activities to support operations are accomplished efficiently and effectively in order to provide optimal support to the PAGS and PA staff.
  • Document   Last Updated: April 4th, 2018 8:15 AM CDT
  • Program Delivery Task Force Leader Position Assist
  • Program Delivery Task Force Leaders (PD TFLs) have an integral role in the successful implementation of the PA delivery model. The PD TFL serves as a conduit between Public Assistance Group Supervisor (PAGS) and the Program Delivery Managers (PDMGs), communicating the Joint Field Office (JFO) operational priorities to the PDMGs. The PD TFL keeps the PAGS informed on the day- to-day activities and accomplishments of PDMGs. The PD TFL ensures the workload of PDMGs is balanced, allowing the PDMGs to focus on providing excellent customer service to applicants. The PD TFL manages and mentors PDMGs throughout the PA grant delivery process. PD TFLs ensure they set the conditions to ensure success of their PDMGs.
  • Document   Last Updated: April 4th, 2018 8:16 AM CDT
  • Program Delivery Manager Position Assist
  • Program Delivery Managers (PDMGs) serve as the primary point of contract for Applicants, providing customer service and programmatic guidance throughout the grant process. This role is integral to the program delivery model, strengthening the commitment to enhance customer service and consistent grant development.
  • Document   Last Updated: April 4th, 2018 8:17 AM CDT
  • Planning and Resource Specialist Position Assist
  • Planning and Resource Specialists support the delivery of Public Assistance (PA) grants by performing various functions in the field. Planning Specialists assume lead responsibilities for tracking the Public Assistance delivery activities and timelines, coordinating with the JFO Planning Section for updates on activity and timeline progress, tracking of project statuses and costs, providing input for the PA Management Plan and Operating Profile, aiding in the formulation of the monthly and Life of Disaster (LOD) obligation projections, and providing ad-hoc reports from Grants Manager and EMMIE.
  • Document   Last Updated: April 4th, 2018 8:18 AM CDT
  • Site Inspector Crew Leader Position Assist
  • Site Inspector Crew Leaders are responsible for supporting the Site Inspector Task Force Leader with overseeing the site inspection process, ensuring Site Inspectors successfully complete site inspections and develop accurate Damage Description and Dimensions (DDD). Site inspections occur during Phase II, Damage Intake and Eligibility Analysis. All data collected is codified and entered into Grants Manager. It’s critical for the SI Crew Leader to ensure that DDD are developed properly, SIs receive appropriate technical support in the field, and closely coordinate with SI TFL and SI(s) to identify coaching, mentoring, and training needs.
  • Document   Last Updated: April 4th, 2018 8:18 AM CDT
  • Site Inspector Position Assist
  • Site Inspectors (SI) play an important role in the creation of a FEMA PA Grant. The Site Inspector is one of the only Public Assistance employees who will see the claimed damage in person. Program Delivery Managers (PDMGs) work with Applicants to develop the Damage Inventory, which lists all damage sites for which the Applicant is claiming reimbursement. For sites listed on the Damage Inventory that need site inspections, PDMGs will, in coordination with Applicants, request site inspections in the GM.
  • Document   Last Updated: April 4th, 2018 8:19 AM CDT
  • Site Inspector Job Aids
  • Zip file containing the following Job Aids: Site Inspection Reports, Calculation and Conversions, Damage Continuation Sheet, Damage Description and Dimensions Review Checklist, Distance Calculator, Photo Page Job Aid, Photo Page Job Aid Guide, Photo Page Template, Roof Pitch Chart, Roof Types-Material, and Tree Calculator.
  • Document   Last Updated: May 9th, 2019 6:56 AM CDT
  • Site Inspector Task Force Lead Position Assist
  • Site Inspector Task Force Leaders (SI TFLs) are responsible for overseeing the site inspection process, ensuring Site Inspectors successfully complete site inspections and develop accurate Damage Description and Dimensions (DDD). Site inspections occur during Phase II, Damage Intake and Eligibility Analysis. All data collected is codified and entered into Grants Manager. Its critical for the SI TFL to ensure that the DDD are reviewed and that SI receive appropriate technical support in the field.
  • Document   Last Updated: April 4th, 2018 8:21 AM CDT
  • CRC Costing / Technical Specialist Position Assist
  • Role and Responsibilities of Costing and Technical Specialists in the CRC.
  • Document   Last Updated: September 3rd, 2019 6:08 PM CDT

FOOT NOTES

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This website  is intended as a national source of information about the coronavirus (COVID-19) and the delivery of  financial recovery services. It includes resources on eligibility, procurement, grant management delivery, and issues related to various Federal Programs currently supporting Covid-19 financial recovery for governments and non-profits. This website is not affiliated or endorsed or sponsored  by  FEMA  or any other Federal grant program. The information provided in various webpage documents is derived largely from Federal  published materials. In general, under section 105 of the Copyright Act, such works are not entitled to domestic copyright protection under U.S. law and are therefore in the public domain.  The goal is to help navigate the various Federal websites and summarize grant information and requirements. It does not constitute legal advice or grant management advise and is provided for general informational purposes only. Only the Federal Agency responsible for grants can make determinations on eligibility and grant amounts. You should consult with your professional services advisors and State and Federal Grant Coordinators for more detailed guidance on specific Covid-19 financial recovery issues.

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