What procurement methods can non-state applicants use?

Public Assistance applicants must follow these standards when using FEMA funds to procure disaster materials, supplies, public works

projects, and services. Non-compliance with the federal procurement standards may result in the denial or de-obligation of Public Assistance funding. This

document only provides a snapshot of the federal procurement standards; it does not address all Public Assistance requirements. The information provided is

not legal advice. Public Assistance applicants should always consult with their legal counsel regarding any legal questions.

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Micro-Purchase Procedures (§ 200.320(a))

• ≤$3,500 or comparable state/local/tribal threshold, whichever is lower

• Requires only ONE quote if price is reasonable

• MUST distribute equitably among vendors

Small Purchase Procedures (§ 200.320(b))

• ≤$150,000 or comparable state/local/tribal threshold, whichever is lower

• Requires quotes from three (3) suppliers

Sealed Bidding (§ 200.320(c))

• Preferred method for construction contracts

• Firm-fixed-price contract is awarded to the lowest priced, responsive, responsible bidder

• Non-state applicants must solicit bids from an adequate number of suppliers

• Local and tribal governments must publicly advertise the invitation for bids and open bids publicly

Competitive Proposals (§ 200.320(d))

• Method generally used when conditions are not appropriate for sealed bidding

• Fixed price or cost reimbursement contract is awarded to the responsible firm whose proposal is most advantageous to the non-state applicant

• Non-state applicants must publicize requests for proposals (RFPs), and solicit proposals from an adequate number of qualified sources

• RFPs must identify all evaluation factors and their relative importance

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This website is intended as a national source of information about the delivery of financial recovery services. It includes resources on eligibility, procurement, grant management delivery, and issues related to various Federal Programs currently supporting FEMA Public Assistance program financial recovery for governments and non-profits. This website is not affiliated or endorsed or sponsored by FEMA or any other Federal grant program. The information provided in various webpage documents is derived largely from Federal published materials. In general, under section 105 of the Copyright Act, such works are not entitled to domestic copyright protection under U.S. law and are therefore in the public domain. The goal is to help navigate the various Federal websites and summarize grant information and requirements. It does not constitute legal advice or grant management advise and is provided for general informational purposes only. Only the Federal Agency responsible for grants can make determinations on eligibility and grant amounts. You should consult with your professional services advisors and State and Federal Grant Coordinators for more detailed guidance on specific FEMA Public Assistance financial recovery issues.

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