1. Restricting full and open competition (i.e., placing unreasonable requirements on firms, requiring unnecessary experience, specifying only a “brand name” product,giving an advantage to local firms, etc.).
2. Not performing a detailed price or cost analysis for procurements above $250,000.
3. Engaging in a sole-sourcing (non-competitive) procurement without carefully documenting how the situation has created an urgent need to perform the work sooner than a competitive procurement process would allow.
4. Continuing work under a sole-source contract after the urgent need (see # 3) has ended, instead of transitioning to a competitively procured contract.
5. Not making and documenting efforts to take all “affirmative” steps to solicit small businesses, minority businesses, and woman’s business enterprises.
6. Awarding a “time-and-materials” contract without a ceiling price and without documenting why no other contract type is suitable.
7. Not including the required contract clauses (template is available here or on the PDAT website).
8. Awarding a “cost-plus-percentage-of-cost” or “percentage-of-construction cost” contract.
9. Awarding a contract to contractors that were suspended or debarred (visit www.sam.gov).
10. Not properly documenting all steps of a procurement to maintain a record sufficient to answer questions that could arise months or years later.
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