How does FEMA fund a project when the work is already finished?

• For projects with all work complete, FEMA works with you to verify programmatic, insurance and hazard mitigation information, confirm EHP grant conditions were met, confirm the work did not harm the community, and verify documentation.
• Large projects 100 percent complete are funded on actual costs. FEMA decides eligibility on the documentation you submit and denies unsupported costs.
• If actual cost documentation is not readily available but you have defined the completed scope, FEMA funds the completed work on a cost estimate.
• If more information is needed, FEMA issues a request for information with a deadline. If you don’t fully support eligibility, FEMA issues a determination memorandum, which you can appeal (see Chapter 2).
• Small projects may be funded on estimates with your certification instead of documentation. They are not later adjusted to actual costs, except in the situations listed in Chapter 12, but keep your records to support a net small project overrun appeal.

For large projects: actual cost documentation for everything claimed (invoices, payroll, equipment logs, contracts and proof of payment). If actual costs are not readily available, documentation that defines the completed scope well enough for an estimate. For small projects: your certification of costs, plus records kept on file in case you later claim a net small project overrun.