Short answer
FEMA uses either its national Schedule of Equipment Rates or your government’s own rates, depending on which applies and which is lower. FEMA’s rates already include fuel and maintenance, so those can’t be claimed on top.
If comparing rates item by item is too burdensome, you can ask FEMA to reimburse all equipment at whichever whole schedule is lower.
<table class="pt-table"><thead><tr><th>Rate type</th><th>How FEMA applies it</th></tr></thead><tbody><tr><td>FEMA rates</td><td>Cover ownership and operating costs except operator labor, including fuel and maintenance. Mechanic labor and fuel can’t be claimed separately.</td></tr><tr><td>State, tribal or territorial rates</td><td>Paid up to $75 per hour; above that only if each rate component is shown to match current market prices.</td></tr><tr><td>Local rates</td><td>Generally the lower of the local or FEMA rate. FEMA may pay the higher FEMA rate if you certify your local rate doesn’t reflect all actual costs. A higher local rate needs documented support and FEMA approval.</td></tr><tr><td>No established rate</td><td>FEMA rate applies. If FEMA has none, submit a rate with market-price support or ask FEMA to set one. Rental rates can’t be used as the basis.</td></tr></tbody></table>
Your rate schedule and its basis, or the FEMA equipment code for each item.
Watch out · Govstar practitioner advice
Claiming fuel or mechanic time in addition to FEMA rates is double counting.