Chapter 6 › XVIII. Grant Management and Administration

Will FEMA pay for the cost of managing our FEMA grant?

FEMA term

Category Z: Management costs

Short answer

Yes, as management costs: actual costs up to 5 percent of a subrecipient’s total award, and up to 7 percent of the total award for recipients. They cover indirect and direct administrative costs of developing and managing eligible PA projects.

What FEMA requires

Costs must be associated with eligible facilities, work and costs.
Costs to survey overall impacts, locate damage or conduct preliminary damage assessments are management costs, not project costs.

Documentation

A summary of work and costs: number of employees, equipment used with rates, total labor and equipment hours (or miles), total costs, and a general description of tasks performed. FEMA may ask for more.

Watch out · Govstar practitioner advice

Track grant administration time from day one under its own charge code. It is the easiest cost to lose because nobody records it.

Govstar summarizes FEMA’s Public Assistance Program and Policy Guide in plain language and links to the official text. Govstar is independent and not affiliated with FEMA. This is general guidance, not legal advice.