Chapter 3 › Table 6 Required Documentation and Information for PNP RPA

What documents does a nonprofit need to submit with its RPA?

FEMA term

Required documentation and information for PNP RPA

Short answer

Every nonprofit needs proof of nonprofit status, proof of ownership or the lease, and a list of the services provided in the damaged facility. Membership organizations add their fee and waiver policies; childcare centers add their state license; private schools add proof the state recognizes them; and mixed-use facilities add documents showing the facility’s established purpose.

What FEMA requires

Provide the documents in the table that apply to your organization and facility.
Private schools: state requirements vary and some states don’t require accreditation, so the school must show the state recognizes it as providing elementary or secondary education. Acceptable records include accreditation documents, a state certification, compliance with compulsory attendance laws, the school calendar and budget, numbers of students and faculty, a list of educational property, tax records, curriculum, transcripts or codes of conduct, tuition receipts, financial statements, commencement documents, inclusion in the federal Private School Universe Survey, and state homeschool registration forms.

<table class="pt-table"><thead><tr><th>Applies to</th><th>Documents</th></tr></thead><tbody><tr><td>All nonprofits</td><td>IRS ruling letter in effect on the declaration date, state nonprofit documentation, or bylaws with a 501(c)(3) and state law compliance certification</td></tr><tr><td>Legal responsibility</td><td>Proof of ownership (deed, title, bill of sale, mortgage or tax records, property insurance), or the lease making you responsible for repairs</td></tr><tr><td>Services</td><td>List of services provided in the damaged facility, when and to whom</td></tr><tr><td>Membership organizations</td><td>Who may join, the fee policy, and the fee waiver policy</td></tr><tr><td>Childcare facilities</td><td>Proof the state licensing agency recognizes it as a licensed childcare facility</td></tr><tr><td>Schools</td><td>Proof of state accreditation or recognition as an elementary or secondary school</td></tr><tr><td>Mixed-use facilities</td><td>IRS documents, pre-incident charter and bylaws, or evidence of routine day-to-day use such as an activity calendar</td></tr></tbody></table>

Documentation

See the table for the documents each type of nonprofit must provide with its RPA.

Watch out · Govstar practitioner advice

Private schools in states that don’t require accreditation still have to prove the state recognizes them as a school. The PAPPG lists many acceptable records, from attendance compliance to school calendars, so gather several rather than relying on one.

Govstar summarizes FEMA’s Public Assistance Program and Policy Guide in plain language and links to the official text. Govstar is independent and not affiliated with FEMA. This is general guidance, not legal advice.