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Chapter 9 › I. Scope of Work Development

What does a scope of work need to say?

FEMA term
Scope of work (SOW); damage description and dimensions (DDD)
Short answer

It describes how each damaged element will be repaired, tied directly to the disaster damage, in measurable terms (length, width, depth, capacity) and specific materials (brick, asphalt, timber deck). FEMA and the applicant should first agree on the damage description and dimensions, because the scope and the eligible cost both follow from that agreement.

What FEMA requires

  • The scope must completely describe the work needed to repair the damage or address the impacts, and correspond directly to the cause of damage.
  • Repair descriptions must be specific to the damaged elements, in quantifiable terms (length, width, depth, capacity) and descriptive terms (brick, wood, asphalt, timber deck bridge).
  • FEMA reviews the information you provide to develop or validate the scope and cost estimate, develop hazard mitigation proposals and check compliance, using the Appendix L checklist for cost estimates.
  • For traditional tribal residences and ceremonial buildings (for example adobe, earth or wood), FEMA accepts the Tribal Nation’s certified damage assessment, scope of work and cost estimate.

Documentation

For each site: the agreed damage description and dimensions, percent of work complete, who did or will do the work (force account, contract, mutual aid), the proposed or completed scope including hazard mitigation and the codes and standards that apply, and any technical studies, reports or assessments.

Watch out · Govstar practitioner advice

Agree on the damage description and dimensions before anyone writes a scope. A vague damage description (“road damaged”) leads to a thin scope and a low estimate that is very hard to fix after obligation.

Govstar summarizes FEMA’s Public Assistance Program and Policy Guide in plain language and links to the official text. Govstar is independent and not affiliated with FEMA. This is general guidance, not legal advice.