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Chapter 12 › I.C, III Subrecipients; Public Assistance Award Closeout

How does the whole disaster grant get closed out?

FEMA term
Subrecipient closeout; Public Assistance award closeout
Short answer

Once all of a subrecipient’s projects are closed and no audits are pending, the recipient asks FEMA to close that subrecipient. The recipient then closes the whole PA award with a final Federal Financial Report (SF-425).

What FEMA requires

  • The subrecipient closeout request includes a project completion certification report listing every project.
  • FEMA closes the award once all appeals have final determinations, all eligible funds are obligated, all projects are closed, funds are passed through and reported, and administrative actions are complete.
  • Recipients must liquidate all obligations within 120 days after the award’s period of performance ends, unless FEMA grants a written extension.

Documentation

Project completion certification report, final expenditure report, and the final SF-425.

Watch out · Govstar practitioner advice

Open appeals hold the entire award open. Resolve or withdraw stale appeals so the rest of the disaster can close.

Govstar summarizes FEMA’s Public Assistance Program and Policy Guide in plain language and links to the official text. Govstar is independent and not affiliated with FEMA. This is general guidance, not legal advice.